Make the right decisions from wherever work takes you with InEight management software
Documentation is critical to any engineering or construction project. For starters, most of these projects are inherently complex and involve multiple companies and a host of teams working on native systems in various locations.
As a result, essential documents such as design plans and specifications, work orders, contracts, and compliance certificates, among others, are stored in disparate point solutions and spread across different locations.
This complicated web of people, companies, and document storage locations often leads to communication breakdowns. Further, the lack of proper documentation might also bring projects to a grinding halt or cause workers to take the wrong course, leading to costly changes as the project progresses. Construction projects that run behind schedule also incur additional costs and lead to unhappy project owners and stakeholders.
Achieve better project management through proven technology
The reality is contractors and engineering firms need to move away from antiquated documentation processes so they can optimize their workflows for maximum efficiency and productivity in this digital age. To do so they need access to collaborative, paperless, cloud-based operating environments accessible from anywhere.
When contractors modernize their operations, they’re able to work smarter and complete projects faster. Although there are a host of document management software options available in the market, InEight’s proven solution is a great choice for contractors looking to harness the potential offered by software, quickly and effectively.
With over 20 years of experience facilitating decision-making processes in the construction and engineering sector, the company’s collaborative document management tool positions projects for success by dramatically streamlining the process of capturing, controlling, processing, and distributing documentation.
Honed through user feedback and insights from the industry, InEight offers a modern and intuitive interface which manages documents securely while encouraging adoption by all stakeholders.
Further, the solution provides project managers with the necessary tools to create collaborative and controlled environments, aiding the delivery of profitable projects on time, every time. By deploying the software, project teams can communicate and share project documents in a controlled, web-based environment, creating an audit trail and gaining more overall transparency.
Collaborate more effectively with intelligent document management software
Companies understand that accountability and transparency are key to completing engineering and construction projects successfully. InEight allows project managers and leaders to control and manage a single source of truth, which can then feed data to the rest of the project team in real time.
This is achievable thanks to the software’s robust online document repository, which makes capturing, versioning, and distributing project documentation a breeze. The solution tracks the complete history of every project document, and features an intuitive search interface that makes related documents, workflows, photos, emails, and attachments easy to find.
With a fully customizable dashboard, flexible query capabilities and a powerful database engine, InEight’s solution takes UI/UX to an entirely new level as well – which is key to getting staff to actually use the platform once it has been implemented.
Gain better visibility and control over your projects
Generally, companies and vendors work on multiple projects at any given time, and it is understandable that documents can get mixed up and sent to the wrong party. With InEight’s document management tool, however, the workflow can be configured in a way that supports the business, projects, vendors, and staff members, allowing for better oversight and control.
Reviewers can easily utilize InEight’s built-in tools or Bluebeam to view, mark up, and comment on their assigned documents, and approve documents that are routed their way. Through the Forms tab, users can create process forms and define submittals, respond to RFIs, and perform other tasks as well. Additionally, with the unparalleled degree of visibility offered, project managers can quickly analyze all documents to gain insights and flag potential issues.
Documents in the solution are also fully protected, and the solution provides a comprehensive audit trail on all users that accessed that document and the actions they took.
InEight is delivered as a SaaS solution, providing a consistent environment globally to accommodate project teams, wherever they are based. Further, since it’s accessible via mobile platforms, users can view all essential data and project information from wherever work takes them.
Another key point of difference is that InEight is provided as a modular solution, offering the ability to connect with other InEight solutions. InEight also has established integrations with Microsoft Office, Outlook and SharePoint. Hence, businesses do not need to switch out to a new system or acquire an expensive upgrade. InEight’s document management software seamlessly integrates with native tools that allow staff members to access the information required rapidly, so they can make critical decisions in real time.
Ensure transparency and accountability while mitigating risk
The bottom line: InEight brings a new layer of transparency to the construction document management process that is critical for the success of capital projects in today’s world.
In doing so, the tool helps ensure greater levels of accountability for all stakeholders and vendors involved in a project. Project managers are now better equipped to track progress, control vendor deliverables, retain all vendor information in a single location, and manage that information throughout the entire project lifecycle.
With InEight’s document management software, project managers will enjoy enhanced efficiency and benefit from timely project completion, while mitigating the potential risks associated with running a project through traditional means.
To get more insight into InEight’s capabilities, click here to request a demo.
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