Managers need to be able to visualize current work progresses in order to boost operational efficiency. Source: Shutterstock

Managers need to be able to visualize current work progresses in order to boost operational efficiency. Source: Shutterstock

Tracking real-time work processes can boost business operations

EFFICIENCY saves time and increases turnover for operations whereas inefficiency wastes time and is almost certainly costly.

A lot of businesses struggle with delivering services or products on time, meeting demands or achieving KPIs. This is particularly because leaders prioritize the end-result and not the work processes that are involved.

In the long run, the goals are ultimately achieved, but the time and labor invested may not be worthwhile or worse,  result in a loss. Not to mention, in most cases, a lot of difficulties and inconsistencies are met. Often, operations find themselves unable to pin the root of the problem.

Inefficiency is simply a devil in disguise, so it all comes down to how clearly we see things running. Managers must go back to the basic, collecting information on the processes that are involved or the real-time progression of a workflow against other variables affecting the operation.

The variables vary for each business: from project deadlines, the number of customers to serve, to the aimed sales figure.

As managers track the ongoing progress of a workforce at any given time or within a definitive period, they are able to foresee how these variables may affect or have been affecting the workflow. The key is being able to visualize real-time work processes and acknowledging the resources that you have.

Once managers are able to mentally note the resources that they have, it will be easier to move to the next crucial step, visualizing how these resources can come in play when the variables manipulate operational workflows.

With that in mind, managers must consider certain questions:

  • Are work processes consistent throughout any given time of the day?
  • How is workload being distributed when variables influence the consistency of work-processes?
  • Is the workforce visually aware of their current work progression?

Having definite tracking and analytical power over these questions will ultimately lead to a consistently efficient workforce. As a result, operations are boosted and work processes become meaningful and worthy.

To put it in simpler terms, visualizing current work progression and comparing it against set goals help managers redistribute tasks and responsibilities in a workforce.

Clearly, compartmentalizing information businesses have and redistributing resources to better accommodate variables come to play here. Along with this territory, managers have to be able to plan out the right actions to be executed when things start to get inconsistent.

There are many ways to make use of the information or track work progresses that an operation has, but it all comes down to how managers manage their resources and circumstances.

At the end of the day, it is all about working together to achieve a shared goal in the most effective way possible. When operations are boosted, the workforce can achieve more, together.